Finance Assistance

About Trócaire

Trócaire is an International NGO. We work with local partners in the world’s most at-risk communities and with people in Ireland to tackle the underlying causes of poverty and injustice and respond to the crises they create. Together we bring about positive and lasting change for a just world. Trócaire works in up to 20 countries across Africa, Asia, Latin America and the Middle East. We work towards five goals:

• Promote Access to Justice;

• Achieve Climate & Environmental Justice;

• Ensure Women & Girls’ Protection, Voice & Influence;

• Save Lives and Protect Human Dignity and

• Mobilise the Public on the island of Ireland to achieve Global Justice.

Do you want to know more about Trocaire, the organisation? Find out more at www.trocaire.org

Trócaire has been working in Gedo, implementing humanitarian programmes across different themes for the last 28 years. Currently Trócaire implements Health, Nutrition, WASH, Protection, Resilience and Education Programme activities and at times works with local organisations working in Gedo as partners.

Trócaire’s work in Somalia is delivered in partnership with stakeholders and local organisations to tackle the root causes of poverty, and injustice, supporting people to use their power to create positive and lasting change.

Trócaire received funding from Irish Aid under the five-year Ireland’s Civil Society Partnership (2023-2027) funding scheme. Trócaire’s programme will contribute to a Better World by implementing interlinked Long-Term Development, Chronic Humanitarian Crises and Acute Humanitarian Crises response interventions. Trócaire's Strategic Plan – Local Power Global Justice (2021-2025) forms the core framework that underpins the intervention. Trócaire’s work in Somalia will be delivered in partnership with stakeholders and local organisations to tackle the root causes of poverty, injustice and violence, supporting people to use their power to create positive and lasting change. The programme is recruiting a Finance Intern, who will be supporting in filling of the financial documents, retrieving of the financial documents on needs basis and to ensure that the documents are accurately completed and having all the support documents.

The finance Assistance will work in close collaboration with the finance and Administration officer, Programme Accountants and Program Support and Administration officers.

The role will report to: Reporting to Head of Finance and Administration Manager

Key responsibilities

Finance and Administration Support

· Ensure payment requests comply with finance procedures and guidelines as per the Finance and Budgeting Policy.

· Prepare monthly batch uploads for taxi and flight expenses for review and upload to Agresso.

· Ensure all digital payment documents are stamped "paid."

· Support the Head of Finance in the review of weekly bank statements for Mogadishu and ensure completion of the corresponding monthly checklist.

· Assist the Finance Officer with monthly statutory returns filing.

· Provide administrative and clerical support to the finance department as needed.

· Undertake any other duties as directed by the Programme Finance Manager.

· Support the digital processing of payments and maintain organized folders for all financial documents, including invoices, receipts, bank statements, financial reports, and contracts.

· Support the Somalia Programme Support Officers (PSAOs) with monthly reviewing, cleaning up the folders for blank templates, and merging of finance documents using the assigned PDF rights.

· Ensure timely and efficient retrieval of documents for financial reporting, internal and external audits, and other requirements.

· Support the Finance team in maintaining an up-to-date digital payments finance folder, ensuring all payment records and supporting documents are filed, and monthly filing is completed and closed.

· Maintain a monthly timesheet folder for Somalia staff and follow up to ensure all staff submit their timesheets on time.

· Ensure archived finance correspondence documents are properly filed in the box folder and easily retrievable when needed.

· Maintain a dedicated folder for statutory returns-related payments.

· Collaborate closely with finance team members to ensure efficient document handling and filing processes.

Audit Support

· Support the Head of Finance (HoF) in updating the audit tracker for the Somalia programme.

· Liaise with the respective Programme Accountant to facilitate the retrieval of sample documents required for Project audits, and ensure files are categorized and indexed systematically to support efficient review and audit readiness.

· Support the updating of Salesforce with final audit reports, at both project and organizational level.

Safeguarding Programme Participants-Children & Adults

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. More information on Trócaire’s safeguarding policies available here.

Diversity and inclusion

We welcome diverse applicants to join our inclusive workforce.

Trócaire is an equal opportunities employer. We are an organisation that embraces diversity and inclusion. We welcome applicants from diverse backgrounds to bring their experiences and perspectives to Trócaire.

Diversity and Inclusion statement available here