Job Description for Office Assistant - Kilifi (Maternity Cover) at GiveDirectly - Kaloleni
GiveDirectly has delivered more than $1B in cash directly to 2+ million people living in poverty across 15 countries since 2011. We believe cash transfers are one of the most scalable, cost-effective, and dignified forms of aid, with the research to back it up. Our work has been covered by The Economist, NPR, TED, and The Washington Post. We are one of Time100’s Most Influential Companies of 2026.
Our culture is candid, analytical, and non-hierarchical. We support high ownership and real professional growth. Curious about what it's really like to work here? Read our values and hear from the people who do. If they resonate, this could be a great fit!
Overview:
An Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves a variety of tasks, including managing correspondence, maintaining files, scheduling appointments, and supporting staff with general office duties.
Key Responsibilities
Office & Administration Support
- Ensure the office is clean, well-organized, and fully functional
- In charge of office security, custodian of office keys
- Provide support in organizing company events and activities
- Provide Quality Customer Service to staff and walk-in guests
- Support with the coordination of travel logistics for staff and other guests as instructed by the OPM e.g. booking of flights, taxis, and hotels for staff accommodation,
- Managing Courier Services - sending and receiving mail and parcels
- Regular monitoring of relevant supplies to ensure no stockout.
- Perform other administrative duties as assigned by management
- Ensures that all incidents are reported
Petty Cash Management
- Daily update of the petty cash tracker, receipts filed, both in soft and hard copies
- Ensuring that office expenses are within budget
- Ensure all spending is within the organization's policies
- Ensuring there is no discrepancy between the cash at hand and the records
- Weekly submission of spent petty cash
- Timely request for petty cash replenishment
Procurement
- Support local procurement in coordination with the OPM
- Support with the sourcing of potential service providers as needed
- Support the timely submission of vendor invoices and vendor payments as needed
Inventory management
- Ensure asset trackers are up to date, and all assets are tagged and accounted for
- Conduct monthly assets verification through physical stock count
- Timely reporting of loss or damage of any of Give Directly’s property
- Support the issuance, replacement, and clearance of field/office equipment to staff
Desired Qualifications
- Minimum of a Diploma in Business Management, or a related field.
- Minimum 1 year of experience in office management in a fast-paced environment.
- Strong problem-solving and organizational skills.
- Proficient in the Microsoft Office suite.
- Deep familiarity with Mombasa and Kilifi County and fluent in the local languages
- High integrity, empathy, and alignment with GiveDirectly’s values.
- Excellent verbal and written communication skills.
- Demonstrate high standards of integrity, including a positive attitude, a strong work ethic, a strong follow-through mindset, and a team-player mentality.
- Fluency in Giriama is required.
Working at GiveDirectly
GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.
Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.
Commitment to Safeguarding
As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.
These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.
**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing, reporting, or responding to any form of abuse or exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**
Reasonable Accommodations
We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at [email protected] with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.
Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!
Referrals
Know the right person for this role? Please consider referring them. We offer a reward of $3,000 for a Senior Manager or above role, and $500 for a Manager role, paid if we end up hiring your referral. Thank you for sending great people our way!
This job opportunity is part of Scouthappy's curated collection of remote jobs open to African talent. Apply now to join a global team.
